PTA ELECTIONS & NOMINATIONS GUIDE

The Nominating Committee is a special committee and holds the key to a successful PTA.

Its responsibility is to present the best qualified nominees for office.

Choosing the Committee

•Consult your unified bylaws

•Any member in good standing of your local unit can serve.

•The current unit president may NOT serve and is not an ex-officio member of the

   nominating committee.

•Elect the nominating committee at least 1 month prior to elections

•The nominating committee elects their own chairperson.

•Diversity is key!

 

Responsibilities of the Nominating Committee

•Verify that nominee is a member of your PTA. A person who would like to be nominated doesn’t have to be a member of your PTA, but must become a member prior to the election.

•Select the best-qualified candidate possible for each office to be filled.

•Solicit suggestions for nominees from the membership.

•Select one nominee for each office and prepare to state qualifications of each nominee.

•Give careful consideration to qualifications of candidates.

•Identify characteristics and skill sets needed in the leadership of the local PTA.

•Screen, evaluate and nominate candidates for officers.

•If a member of the Nominating Committee is being considered for an office, he/she must leave the room during the discussion and return when the vote is taken.

•All votes taken by the Nominating Committee must be by ballot and require a majority vote to pass/carry.

•Post the proposed slate of officers in the school office at least ten (10) days prior to the election meeting.

•Present the nominees at the election meeting.

Report of the Nominating Committee

   Prepare a written report for presentation at the election meeting.

• Make report public according to bylaws.

• Have chair and members who agree with report sign the report.

• Allow a member who does not sign the report to nominate from the floor.

• Have chair read and hand the report to the presiding officer who will conduct the meeting.

• Reminder: A motion to elect does not need a second.


ELECTIONS

Who Is Eligible To Vote?

 Only members of the current membership year can vote.

Per local unified bylaws, Article VI Section 10, "The final deadline for receipt of a local PTA/PTSA unit membership, in order to qualify for voting privileges at local PTA/PTSA unit elections and at the annual Arizona PTA convention, shall be March 1 of each year.

• Proxy voting is prohibited.

• Students are eligible to vote if they are members of your PTA.

   If there is but one nominee for any office, election for that office may be by

   voice vote.

 

What happens if…..

If a nominee withdraws before the balloting begins, the Nominating Committee shall present another nominee.

 

If an officer resigns after election, this creates a vacancy in office. If this person

was President, he/she is considered a Past President even though he/she may

never have had the opportunity for active service in office. The vacancy is then

filled according to the unified bylaws;

A vacancy occurring in any office shall be filled for the unexpired term by a person

elected by a majority vote of the executive board, notice of such election having been

given. In case a vacancy occurs in the office of the President, the Vice-President shall

serve notice of election.

 

If there is a concern about the ballots, a president may call for a voice vote.

 

TERMS

Officers shall assume their official duties July 1 and shall serve for a term, as

defined in the Local PTA/PTSA Unit’s Standing Rules, or until their successors are elected.

 

For questions, please call  AZ PTA at 602-279-1811 or email  office@azpta.org