Resolutions are an integral part of our State and National PTA. Arizona PTA has taken an official position on many aspects of child welfare, healthy, education and family issues through the resolutions process.
A resolution is a Call to Action on a particular issue or concern. The entire convention body votes on every resolution submitted for consideration provided it is within the scope of the PTA Purposes. Once a resolution is passed, it becomes the official position of Arizona PTA for five years. Action is taken to make our position clear and to help educate and facilitate change.
Your input is needed. The Resolutions Committee needs to hear from PTAs with concerns.
How is a Resolution submitted and processed?
Resolutions to the Arizona PTA are submitted in writing to the Resolutions Committee, care of the State office by December 15. The Resolutions Committee will review all submittals for compliance with Purpose and guidelines. Each body submitting a resolution shall be advised if their resolution has been accepted, rejected or if procedural errors have been made. In the case of rejection, reasons will be specified and the opportunity to work with the committee to correct those errors within a time frame established by the committee, if the submitting body wishes.
The Board of Managers will receive copies of all committee-approved resolutions at their Winter meeting. The Board of Managers may, if they so desire, simply make a recommendation of “do pass”, “do not pass”, or “no recommendation”. If the Board of Managers wishes to take such action, the Resolution Chair will provide this information to the convention body when presenting the resolution. All approved resolutions will be reprinted and mailed to all units at least 60 days before the Arizona PTA Convention.
Procedure for Writing a Resolution
The Preamble Section:
• Each clause is written as a separate paragraph, beginning with the word “WHEREAS” followed by a comma. The next word should begin with a capital letter.
• The Preamble may be several paragraphs, and no matter how many paragraphs—should never contain a period. Each paragraph, except the last, should close with a semicolon followed by the word “and”. The last paragraph of the Preamble should close with a semicolon after which “therefore” or “therefore, be it” should be added.
• When one of these phrases is used, no punctuation should follow it and the phrase should always be placed at the end of the Preamble paragraph, never at the beginning of the Resolving paragraph.
• The Preamble should be only a brief statement of the background for the action suggested and should provide only that information necessary to understand the reasons for the resolution.
• Please keep in mind that a resolution is not required to have a Preamble; however, it is not advisable to include reasons for a motion’s adoption within the motion (the resolve section itself.
The Resolve Section:
• The Resolve section makes a specific statement of what change is required or requested. Each action requested should have its own resolve clause.
• Each Resolved statement, except the last, should end with a semicolon, followed by the words “and be it further”. The Resolved statement will end with a period. This is the only time that a period should be used in a resolution.
Resolutions passed by the convention body become the official position of the Arizona PTA. Five (5) years after adoption, resolutions shall be reviewed by the Resolutions Subcommittee and Legislative Issues Chair. They may recommend that the resolution be renewed by the convention body. All resolutions not recommended for renewal shall be retired. See Arizona PTA Bylaws, Article XVI: Resolutions for more information.
Download the Resolutions Packet HERE
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